OUR SERVICES

Events.360 provides a wide range of services serving the Meetings, Incentives, Conventions and Exhibitions market. Services available through Events.360 include professional conference organising, international delegation, destination management as well as training workshops and seminars, incentive programmes, exhibition management, event organization and a wide variety of other services. ​  Our services  includes  but not limited to the following:
  • Provide secretariat support for meetings of the Organising Committee
  • Liaise with the Organising Committee on a regular basis
  • Establish contact address and information for the event
  • Facilitate site inspection for the Organising Committee and assist in venue selection based on programme requirement, if necessary
  • Receive and action all incoming communications (mail, telephone, facsimile, email and courier) regarding the event
  • Preparation and ongoing revising of event budget
  • Administer accounts receivable (from sponsors and exhibitors, participants, etc) and payable
  • (to vendors, faculty, etc)
  • Collection of Registration Fees and day‐to‐day processing of financial transactions
  • Maintain record keeping relating to honorarium processing, expense reimbursement and appropriate tax documentation
  • Prepare and maintain income and expenditure statements
  • Ensure the Organising Chairperson retains financial control over authorised funds from initial budget or subsequent revision. All expenditure is approved and authorised by Organising Chairperson.
  • Submit a complete set of accounts to the Organising Committee after the completion of the event
  • Develop with graphic designer the event identity and/or logo
  • Formulate a strategy to maximise attendance and revenue
  • Design of all publicity materials for the course, including flyer and email blitz
  • Liaise with the printer on the printing of marketing materials
  • Disseminate course marketing materials to target participants
  • Co‐ordinate publicity upload and links with target Website
  • Prepare and manage print production of the Preliminary Announcement/Expression of Interest flyer, Second Announcement, Registration Brochure, indexed Abstract Book and/or CD Rom, and all other programme related materials as required
  • Prepare and manage print production of stationery, name badges, tickets, social invitations, delegate attendee list and posters
  • Develop/secure mailing lists and co‐ordinate mailings
  • Send invitation letters to speakers
  • Distribute audiovisual requirement forms to speakers to implement specific requirements accordingly
  • Liaise with venue regarding room usage and audiovisual requirements
  • Liaise with chairpersons with regard to the session/s they are chairing, provide them with speakers’ biographies and co‐ordinate on‐site briefings
  • Manage the Speaker Room for easy speaker check‐in and assistance
  • Co‐ordinate travel and accommodation arrangements for invited speakers
  • Co‐ordinate speakers’ gifts and thank you letters
  • Manage any on‐site programme changes to the programme
  • Handle CME accreditation application and submission 
  • Prepare/ develop sponsorship prospectus for potential sponsors
  • Develop a list of potential sponsors with the Organising Committee
  • Liaise with potential sponsors to follow up on negotiations
  • Issue confirmation of sponsorship, and invoice, and collect payment
  • Update the Organising Committee regularly on sponsorship and collection status
  • Co‐ordinate all arrangements to ensure sponsor entitlements are met including obtaining sponsor logos for printing and display material
  • Manage and co‐ordinate all on‐site requirements of sponsors
  • Explore and manage opportunities for sponsors’ on‐line web banner advertising on various locations on the conference website such as registration, home page, etc.​
  • Provide consultancy and advice on conference registration fee
  • Arrange for set‐up of on‐line facilities for the registration information and procedures
  • Receive and process registration forms from all participants, delegates, speakers, sponsors and exhibitors and receipt of payments
  • Prepare/issue letter of introduction for overseas delegates who require entry visas to Singapore
  • Provide reports in appropriate format, e.g. event statistics, demographically‐sorted delegate lists.
  • Provide regular reports on income to Organising Committee
  • Provide on‐site staff for registration desk, at separate cost
  • Liaise with all relevant suppliers (including venue) to ensure exhibition is professionally managed
  • Manage production and distribution of the exhibition selling document and the exhibition manual detailing all technical requirements and general information for confirmed exhibitors as well as a publication listing details of all exhibitors
  • Process and receive exhibition bookings and ensure all income is received prior to the event.
  • Design the exhibition layout, custom designed booths and shell scheme requirements with the appointed contractor
  • Organise exhibition booth construction and exhibition furnishings. Maintain close contact with venue personnel
  • Provide on‐site management including bump‐in, bump‐out and all on‐site queries from contractors, exhibitors and visit
  • Move in to venue prior to start of the event for set up and secure all arrangements
  • Set‐up of secretariat room, speakers’ preparation room, registration counters, trade and poster exhibition and hospitality desk, etc.
  • Finalise catering details and arrangement
  • Confirm venue requirements, including Opening Ceremony
  • Collation and issuance of registration satchels
  • Provide a post event report to the Organising Committee and arrange for post‐mortem meetings (this is usually available approximately 8 weeks after the conference)
  • Submit complete Statement of Accounts
  • Prepare and dispatch thank you letters for invited speakers, sponsors, chairpersons and volunteers as required
  • Return any hired equipment and archive/dispose of all event materials to the Organising Committee and/or Societ