Speaker & Sponsor Management
- Send invitation letters to speakers
- Distribute audiovisual requirement forms to speakers to implement specific requirements accordingly
- Liaise with venue regarding room usage and audiovisual requirements
- Liaise with chairpersons with regard to the session/s they are chairing, provide them with speakers’ biographies and co‐ordinate on‐site briefings
- Manage the Speaker Room for easy speaker check‐in and assistance
- Co‐ordinate travel and accommodation arrangements for invited speakers
- Co‐ordinate speakers’ gifts and thank you letters
- Manage any on‐site programme changes to the programme
- Handle CME accreditation application and submission
- Prepare/ develop sponsorship prospectus for potential sponsors
- Develop a list of potential sponsors with the Organising Committee
- Liaise with potential sponsors to follow up on negotiations
- Issue confirmation of sponsorship, and invoice, and collect payment
- Update the Organising Committee regularly on sponsorship and collection status
- Co‐ordinate all arrangements to ensure sponsor entitlements are met including obtaining sponsor logos for printing and display material
- Manage and co‐ordinate all on‐site requirements of sponsors
- Explore and manage opportunities for sponsors’ on‐line web banner advertising on various locations on the conference website such as registration, home page, etc.