Speaker & Sponsor Management

  • Send invitation letters to speakers
  • Distribute audiovisual requirement forms to speakers to implement specific requirements accordingly
  • Liaise with venue regarding room usage and audiovisual requirements
  • Liaise with chairpersons with regard to the session/s they are chairing, provide them with speakers’ biographies and co‐ordinate on‐site briefings
  • Manage the Speaker Room for easy speaker check‐in and assistance
  • Co‐ordinate travel and accommodation arrangements for invited speakers
  • Co‐ordinate speakers’ gifts and thank you letters
  • Manage any on‐site programme changes to the programme
  • Handle CME accreditation application and submission
  • Prepare/ develop sponsorship prospectus for potential sponsors
  • Develop a list of potential sponsors with the Organising Committee
  • Liaise with potential sponsors to follow up on negotiations
  • Issue confirmation of sponsorship, and invoice, and collect payment
  • Update the Organising Committee regularly on sponsorship and collection status
  • Co‐ordinate all arrangements to ensure sponsor entitlements are met including obtaining sponsor logos for printing and display material
  • Manage and co‐ordinate all on‐site requirements of sponsors
  • Explore and manage opportunities for sponsors’ on‐line web banner advertising on various locations on the conference website such as registration, home page, etc.